What does your back-office work really cost?
Most agencies don’t have a full-time person for every function — the work is spread across an owner, administrator, bookkeeper, and part-time help. This estimator starts from that reality and shows the result honestly, including when it doesn’t pencil out.
Your agency
Shared duties default each function to 0.25–0.50 FTE. You can adjust every role below.
Workload Intrinsic could absorb
For each function, say whether someone on your payroll does it now, or whether you’d otherwise need to hire for it. Your people stay; their time shifts toward care and quality.
Costs add 28% benefits/payroll tax and 12% workstation and supervision overhead.
Owner and director time
Leaders often carry admin work after hours. Value that time and how much of it you’d realistically get back.
- Current labor cost$70,000
- Avoided future hires$31,500
- Recovered leadership time$8,640
Published range $6,500–$10,000/mo · setup from $2,500
Billing is priced after an agency-specific analysis; payroll processor fees are separate.
A negative result means the numbers you entered don’t justify a package today — the free Toolkit or a custom Starter plan may be a better fit. Setup and cleanup are first-year costs only.
See all packages